4 Considerations When Evaluating Multifunction Printers

Submitted by webmaster on Wed, 06/24/2020 - 19:01

Multifunction printers are the modern company's go-to solution for printing, copying, scanning, and faxing information. They're well-established as affordable, time-saving devices that can also serve as the entry point for digital business processes.

The right multifunction printers can completely change the way your team approaches everyday business processes. Here's what to consider when beginning your search:

1. Evaluate Your Business Requirements

How do you intend to use your multifunction printer? Do you plan to start processing incoming documents digitally, eventually moving to paperless document management? Do you want to initiate mobile workflows? What about color printing? Your technology provider can help you determine which MFP features will best suit your requirements.

2. How Many Employees Will Share Your Equipment?

The size of your office workgroup and monthly print volumes will determine in part what type of multifunction printer to lease or buy. It's also important to differentiate between a genuinely multifunctional device and an all-in-one. Multifunction printers allow team members to access several functions at once, while all-in-one devices force users to complete one task before launching another.

3. Evaluate TCO

Look past the initial purchase price and inquire about TCO (total cost of operation). Some inkjet multifunction printers are deceptively low priced, but a look at TCO confirms that ink costs and performance make a laser MFP a much better value.

4. Consider Ease of Use

A system that's too complicated for your employees to operate is not a wise investment. Xerox multifunction printers are widely recognized as user-friendly, with intuitive touchscreen interfaces, streamlined installation and training, and online help for end-users. Easy-to-access apps allow users to customize the interface to make daily processes even more straightforward.

For assistance choosing a Xerox multifunction printer that matches your business requirements, get in touch with the team at United Business Technologies today!