Enhancing Office Security with FollowMe Printing

Submitted by Tech Support on Mon, 03/11/2024 - 15:04
hand flipping through printer paper in print tray

Have you ever sent a document to the printer, only to realize it’s sitting in the tray for anyone to see? Documents containing sensitive information can easily fall into the wrong hands without security measures in place to ensure confidentiality. United Business Technologies offers a robust solution with secure FollowMe Printing, a feature of our managed print services designed to protect your business's confidential information and improve printing efficiency.

Understanding FollowMe Printing

This system uniquely secures each print job within a queue, awaiting user authentication directly at the printer. This feature guarantees that documents are only printed when the user is physically present, dramatically enhancing document confidentiality and security. It also simplifies the entire print management process. Users can send their documents to a universal queue and then release them at any printer within the network. This flexibility significantly boosts convenience, allowing for an adaptable and efficient printing environment.

How FollowMe Printing Benefits Your Business

Enhanced Security

The cornerstone of FollowMe Printing is its unparalleled ability to protect sensitive data. It achieves this through:

  • A robust system that releases print jobs exclusively upon user authentication, ensuring that sensitive documents are never left unattended on the printer tray.

Increased Efficiency and Flexibility

FollowMe Printing is not just about security; it also offers remarkable improvements in efficiency and workplace flexibility:

  • Employees gain the freedom to retrieve their print jobs from any printer connected to the network. This capability is particularly beneficial in large offices or across multiple locations, enabling staff to print from anywhere, anytime.
  • Additionally, the system significantly reduces wasted prints. Documents are printed only when necessary, which not only cuts down on paper and toner consumption but also supports your company's budget management.

Positive Environmental Impact

Adopting FollowMe Printing aligns with your organization's sustainability goals by:

  • Contributing to significant reductions in paper waste. By ensuring that only essential documents are printed, FollowMe Printing promotes more responsible printing practices across your business.

Elevate Your Printing Strategy with United Business Technologies

Contact us to explore how FollowMe Printing can transform your printing operations and contribute to a more secure, efficient, and sustainable workplace.