Managed Print Services: Do You Really Need a Print Audit?

Submitted by Anonymous (not verified) on Thu, 07/07/2022 - 08:23

If you're like most businesses, you don't particularly like the word "audit," even when it comes from your managed print services provider. However, a print audit can actually be a great thing for your company--especially because it helps you get the most out of managed print. Here's what you need to know!

What is a Managed Print Services Audit?

It's easy to hear the word "audit" and immediately start thinking about stressful situations, disrupted environments, impacted workflows, and more. Luckily, that's not what a managed print services audit is like at all.

In reality, a print audit is just like taking a close look at your print environment. It's not a judgment, a test, or even an interruption; instead, it's a chance for you and your provider to understand what really happens when you:

  • Use various machines in your fleet.
  • Order supplies.
  • Plan printer maintenance.
  • Troubleshoot.
  • Structure your print budget.

During a print audit, your print environment carries on as usual--which means no disruptions. You get to track habits and decisions so you can see what's going well, where you're struggling, and how you and your managed print services provider can make targeted changes.

Audits Are a Good Thing with Managed Print Services

So, now you know that a print audit isn't a bad thing--but is it a good thing? Here are a few reasons the answer is a resounding yes:

Improve visibility

The biggest benefit of a print audit is improved visibility. When you have all the right information about printer usage, supply needs, budget allocation, and more, you can leverage managed print services in ways that maximize your benefits while minimizing your effort.

Address problems at their source

You might know about certain problems in your print environment--but without a print audit, you're probably just treating symptoms. Managed print services solutions rely on this audit to identify the cause of printing problems so you know right where to start.

Track progress

A print audit is the first step in most managed print services solutions. It doesn't just create a solid framework for progress--it also helps you track that progress by giving you something to compare against. You can run future print audits to see how your habits have changed, how your budget is being protected, and more.

In conclusion, a print audit might sound like trouble, but it's actually one of the best things you can do for your business. It's a key step in the managed print services process, helping you get even more out of your new tools and solutions.

Ready to see what a print audit can do for you? Contact us today to get started with managed print services!