Multifunction printers (MFPs) are critical tools in modern offices, but they are often overlooked as potential security risks. These devices store, transmit, and process sensitive information, making them attractive targets for cyberattacks. IT managers, compliance officers, and office administrators must recognize the growing threats to ensure their MFPs do not become a weak link in the organization’s security.
Hidden Risks
MFPs can store sensitive documents on internal hard drives long after printing, scanning, or copying. Uncollected print jobs in output trays and shared devices without authentication increase the potential for unauthorized access. As networked endpoints, these devices can also be exploited if left unmonitored or unpatched, exposing confidential data and creating compliance risks.
Built-In Security Features
Modern MFPs come equipped with several features designed to mitigate these risks. User authentication ensures that only authorized personnel can release print jobs. Encryption protects stored and transmitted data, and secure print release prevents documents from sitting in output trays unattended. Leveraging these capabilities is essential to maintaining data integrity and privacy.
Ongoing Maintenance and Oversight
Even with strong built-in protections, MFPs require regular attention. Firmware updates patch vulnerabilities that could be exploited by attackers. Routine security audits help identify misconfigurations or unauthorized access attempts before they become critical issues. Establishing a structured maintenance plan ensures that devices remain secure over time.
MFP Security as Part of a Cybersecurity Strategy
Protecting multifunction printers should not be treated in isolation. Incorporating MFP security into the broader cybersecurity framework of the organization reinforces overall defenses, safeguards sensitive information, and supports compliance with regulations like HIPAA, GDPR, or financial standards.
Investing in comprehensive MFP security safeguards not just the devices themselves, but also the sensitive data and workflows they support. By combining device features, regular maintenance, and holistic strategy, organizations can minimize risk and maintain operational efficiency.
Contact us to secure your multifunction printers against cyber threats