Multifunction Printer Security: Tips For Safer Printing

Submitted by Anonymous (not verified) on Thu, 09/15/2022 - 18:48

Do you wince a little every time you hit "print," just hoping your document will be safe on its way to the printer? Do you worry about your machines, documents, data, and even users? If so, you've come to the right place. Here are a few tips for MFP security!

The Secret to MFP Security

The most important thing to know about multifunction printer security is that you can't do it alone. Your printer itself plays a huge role in this task--and that means you can't afford to invest in the wrong machine.

For example, you likely have a few outdated machines in your fleet. While you might think it's no big deal, especially since they've been fine all this time, the truth is that they could be sabotaging your security efforts. That's because older devices weren't designed to defend against today's highly advanced cybercriminals, which means they have built-in vulnerabilities.

If you want machines that carry their own weight when it comes to MFP security, look no further than HP multifunction printers. Unlike your older devices, these printers were built with security in mind--and their efficiency and workflow features make them stand out from other new models on the market, too.

Multifunction Printer Security Tips

Now that you know the secret to MFP security--having the perfect printer--let's take a look at a few more tips to support your defenses.

Remember the physical element of printing.

Although most print security considerations are digital all the time, you can't forget about the "real world." For example, documents left on the print tray could easily walk away in the wrong hands, while an unsecured printer could have its settings changed or its data stolen without anyone noticing.

Educate users consistently.

Users are on the front lines of MFP security. That's why you need to invest in them every step of the way. Make sure they know the latest risks, best practices, and company policies, helping them protect themselves and your business from potential vulnerabilities.

Use the right solutions.

Multifunction printer security isn't just about users and printers. You also have plenty of tools at your disposal to keep things running smoothly. Here are just a few:

  • Encryption.
  • User authentication.
  • Follow-me printing.
  • Access control.
  • 24/7 network monitoring.

In conclusion, MFP security is a big deal--but with the right HP multifunction printer and a few simple tips, you can print with more confidence.

Need help with your multifunction printer security approach? Want to add HP printers to your fleet? Contact us today!