Multifunction printers (MFPs) are no longer just printers—they are powerful networked devices that scan, copy, email, and store sensitive data. Unlike standard printers, MFPs require robust security measures to protect your business from breaches, data leaks, and unauthorized access. As we move into 2026, IT leaders need to ensure their devices are equipped with modern security features.
Why MFPs need stronger security
MFPs combine multiple functions in a single device and often store documents temporarily or permanently on internal drives. They are connected to networks, email systems, and cloud services, making them potential targets for cyberattacks if not properly secured. Standard printers typically lack these capabilities, which is why relying on basic security is no longer sufficient.
Must-have MFP security features
To protect your organization, every MFP should include the following:
- User authentication / access control: Ensure only authorized personnel can access the device or release print jobs.
- Encrypted data (at rest & in transit): Protect sensitive information during storage and while moving across networks.
- Secure print release: Hold print jobs until the user authenticates at the device, preventing confidential documents from being left unattended.
- Firmware integrity / automatic patching: Keep the device updated and free from known vulnerabilities.
- Hard drive overwrite & secure erase: Prevent data from being recovered from device memory or storage.
- Audit logs: Track usage, access, and changes for accountability and compliance reporting.
Risks of missing features
Without these protections, MFPs can expose your organization to real-world risks: unauthorized access to sensitive contracts, financial documents, or HR files; potential compliance violations; and increased likelihood of ransomware or malware attacks. Even minor gaps in security can create vulnerabilities that affect the entire network.
How UBT ensures your MFPs are secure
United Business Technologies helps businesses evaluate, configure, and maintain MFPs with the latest security standards. From initial assessments to firmware updates, user policy setup, and monitoring, UBT ensures devices are both productive and secure.
Protect your devices and data. Contact UBT to evaluate or upgrade your MFP security.