We lock our servers and secure our networks—but what about our printers and copiers? These often-overlooked devices can store, transmit, and even archive sensitive information. Without proper security protocols, your office equipment could be a gateway to a serious data breach.
Many organizations focus their cybersecurity efforts on computers and cloud systems, overlooking the fact that modern printers and multifunction devices are essentially computers themselves. Left unsecured, they can become easy entry points for hackers looking to exploit weak links in your infrastructure.
The hidden risks of unsecured devices
Modern printers do far more than print. They scan, email, store, and share files—often automatically, without much user oversight. These functions, while convenient, open the door to several hidden risks:
- Unauthorized access to stored documents, especially if hard drives aren’t encrypted
- Malware vulnerabilities via outdated firmware, which can provide a backdoor into your network
- Unsecured network connections, making it easier for outsiders to snoop or intercept data
- Lack of user authentication or audit trails, which means anyone can access or misuse the device
Even something as simple as a document left sitting in an output tray can lead to a privacy violation, especially in industries like healthcare, finance, or legal services.
What secure office equipment looks like
The good news: office equipment manufacturers have taken note, and many now offer robust security features out of the box. But those features only help if they’re properly enabled and maintained. When evaluating your current setup—or planning an upgrade—look for:
- Built-in encryption and user authentication, including PIN codes or ID cards
- Hard drive overwrite functions, which erase stored data between jobs
- Automatic firmware updates and patching, to stay ahead of vulnerabilities
- Network monitoring and access controls, so you know who’s printing what, and when
A secure print environment doesn’t happen by accident. It requires thoughtful planning, regular audits, and expert setup.
Need help assessing the security of your current devices? Contact us to get started.