Pros and Cons of Managed Print Services

pros v cons

Printing is a critical function of most offices, but it can also be an expensive aspect of a company that can even become unproductive and wasteful. Outsourcing print to managed print services has the potential to cut costs while increasing productivity. As any manager would, you may want to understand the pros and cons first.

What is Managed Print?

Managed print services provides insight into printing issues, costs, and policies, and helps to line out a realistic print budget. Managed print also oversees supply ordering and maintenance requests and can create better operational processes for employees involved in the office print environment.

Quick Eval: Pros and Cons

Pros of managed print include:

  • Proactive print management
  • Creating a broader print strategy
  • Manage devices remotely
  • Improve security through built-in authentication
  • Reduce environmental impact
  • Encourage productivity
  • Reduce unrealistic employee workloads
  • Streamline service and repair orders

Cons of managed print:

  • Initial investment
  • May require some short training for employees
  • Policy changes can be slow for some companies
  • Creates a need to change some print habits

But - are those really cons? Everything listed above has a positive side. Once the initial investment is made, you'll save money. Employees will get on board once they recognize productivity measures. Policy changes can fix budget issues. And employees printing excessively will benefit from accountability.

It's a hard sell to advise a company not to take advantage of managed print. With the budget savings, cost management, process improvement, workflow fixes, and more, it's a service that will provide significant benefits in the long run.

Make a Move

It's time to decide on managed print. If you're ready to save time, money, and create a functional print environment for your organization, talk to United Business Technologies today to get started.