Quick Tips for Multifunction Printer Security

Submitted by Anonymous (not verified) on Fri, 08/12/2022 - 19:31

You have a lot of things to think about when it comes to security. Networks, devices, documents--everything needs to be protected, and you're left scrambling to figure out how to put all the pieces together. With so much on your plate, it's easy to overlook one more security approach: multifunction printer security.

The good news is that you can improve MFP security in quick, simple ways--all without jeopardizing your other security efforts. Here are a few tips to get you started!

Making MFP Security Easier

Even when you choose a machine with professional-grade, built-in security features--like HP multifunction printers--you're still the first line of defense for your printer fleet. That's a lot of pressure--and it probably leaves you with plenty of questions, too.

If you're feeling stressed about MFP security, take a deep breath and brush up on these quick tips to make things a little easier:

  • #1: Know your machine's security settings.

Many machines have a long list of security settings designed to make your job easier. However, if you don't know what these settings actually are, they could create vulnerabilities or inefficiencies in your approach. Spend some time reading your user's manual to find out what your options are and how to leverage them effectively.

  • #2: Encrypt data for better protection.

Your MFP sends and receives data all day. To keep this information safe during transit, make data encryption a part of your multifunction printer security approach. This acts as a safety net, protecting your documents even if someone does manage to gain access to the network or a specific printer.

  • #3: Build user authentication into your MFP security approach.

User authentication has a big role to play in multifunction printer security. For example, users should have to enter a password or PIN before changing settings, installing software, or releasing a secure print job.


There's a lot to consider when it comes to MFP security, but the good news is that there are plenty of quick tips to make your job a little easier. Plus, with the right machine on your side, multifunction printer security can be that much more effective.

Do you need help with MFP security? Looking for a smarter, more powerful printer to keep your data secure? Contact us today to get started!