Securing Your New Printer: Essential Setup Tips

Submitted by Tech Support on Mon, 05/13/2024 - 16:21
working on a multifunction printer screen

When setting up a new printer in your business environment, securing it against potential threats is just as important as ensuring it's properly connected and operational. A secure printer setup not only protects sensitive information but also reinforces the overall security of your network. Here are some essential tips to ensure your new printer is set up for security success from day one.

Start with the Basics: Printer Security Setup

The initial setup of your printer is critical. Here are the key steps to take to lay a solid foundation for printer security:

Change Default Settings and Passwords

  • Security Protocols: Upon installation, immediately change default passwords and settings. Default manufacturer settings are widely known and can be a significant security risk.
  • Strong Passwords: Ensure that the new passwords are strong, using a combination of letters, numbers, and symbols, and update them regularly.

Update and Patch Firmware

  • Regular Updates: Always update the printer’s firmware to the latest version during setup. Firmware updates often include patches for security vulnerabilities that could be exploited by cyber attackers.

Enable Secure Printing Features

  • Secure Print Release: Activate secure print release features that require users to authenticate at the printer before any document is printed. This prevents sensitive documents from sitting unattended on the printer tray.

Advanced Security Measures

To further enhance your printer's security, consider these advanced measures:

Network Segmentation

  • Dedicated Network: Place your printers on a separate network segment. This limits access to the printer to only those who need it and helps prevent potential breaches from affecting your entire network.

Disable Unnecessary Services

  • Limit Exposure: Disable any printer services and features not required for your business operations. Unnecessary services can open up security vulnerabilities.

Regular Monitoring and Maintenance

Ongoing monitoring and maintenance are crucial for sustained printer security:

  • Monitor Access Logs: Regularly check access logs for unusual activities. These logs can provide early warnings of a security breach.
  • Scheduled Audits: Conduct regular security audits of your printer setup to ensure compliance with your company’s IT security policies.

Need Professional Help with Printer Security?

Setting up your printer with robust security measures is vital, but it can be complex. If you need assistance with configuring your printer settings or want to learn more about securing your business technology, contact us at United Business Technologies. Our experts are ready to help you ensure that your printers and other devices are not just functional but fully secured against potential threats.