Simple Tips to Improve Your MFP Security

Submitted by Anonymous (not verified) on Wed, 06/15/2022 - 21:13

Your multifunction printer plays an important role in the document lifecycle. As such, it makes sense to protect your documents by starting at the printer--and luckily, we have all the MFP security tips you need to make it happen. Let's take a closer look!

The Importance of Multifunction Printer Security

Your multifunction printers can do a little bit of everything, from printing and copying to scanning and faxing. One thing they can't do, however, is guard themselves from every security threat. Sure, they have certain built-in defenses--but what they really need is a vigilant protector. That's where you come in.

The truth is that MFP security is an especially important task. That's because hackers assume you've forgotten this step--and, too often, they're right. They'll start their methodical attack by looking for printer vulnerabilities, and if they find one, they'll be able to waltz right into your network and take data, passwords, and sensitive information.

For this reason, you need to be a champion of multifunction printer security--and you can start right now.

Tips for MFP Security

Brush up on these MFP security tips to keep hackers outside where they belong!

  • Lean on managed print services.

If you want security, there's no better solution than managed print services. Flexible, reliable, and incredibly powerful, managed print can help you identify and eliminate security vulnerabilities in both the physical and digital worlds.

  • Implement user authentication solutions.

Users shouldn't be able to send a document to the printer or retrieve that document from the print tray until their identity has been authenticated. If you need guests to have access to the machine, set up a separate account they can use without accessing all your data and features.

  • Print smarter.

The real key to multifunction printer security is to view printing in a new light. Instead of seeing it as "something we have to do," think about printing as a tool--one that can create huge benefits when used properly, thoughtfully, and pragmatically. This kind of awareness will help you make smarter, more careful decisions before hitting "print"--which, in turn, helps limit the risk of security breaches.

In conclusion, MFP security is a big deal--but it can be made simpler by utilizing a few simple tips. The most important approach is to be thoughtful about your print environment and turn it into an active part of your workflow instead of a mundane, frustrating task.

Worried about multifunction printer security? Need a little help from managed print services? Contact us today!