When most businesses think of managed print services (MPS), cost control and supply management usually come to mind. But one of the most valuable—and often overlooked—benefits of MPS is proactive maintenance. Instead of waiting for a printer to fail and productivity to grind to a halt, proactive monitoring helps identify and fix potential issues before they disrupt your operations.
How Proactive Maintenance Works
With managed print, every device in your fleet is connected to a central monitoring system. This system tracks performance indicators like toner levels, error codes, page counts, and even internal component wear. When a potential issue is detected, an alert is automatically sent to your provider—often before your team even notices a problem.
That means maintenance requests, toner replacements, and part repairs can be scheduled in advance, minimizing downtime and avoiding emergency service calls. For high-volume environments, that proactive attention can make the difference between a smooth day and a stalled workflow.
Reducing Downtime and Extending Equipment Lifespan
Frequent printer breakdowns don’t just waste time—they shorten the overall lifespan of your devices. Proactive maintenance ensures that small issues are addressed early, preventing more serious (and expensive) repairs later on. Keeping printers in peak condition also means better print quality, fewer user frustrations, and a longer return on your equipment investment.
Predictable Performance and Peace of Mind
For IT managers and operations teams, the real advantage of proactive maintenance is reliability. With real-time monitoring and regular reporting, you gain visibility into the health of your printer fleet without having to manually track every device. This transparency leads to predictable performance and less reactive firefighting.
Partner with UBT for Smarter Print Management
At United Business Technologies, we specialize in managed print services designed to reduce downtime and improve efficiency through proactive monitoring. Our team ensures your devices stay up and running—so your team can focus on what really matters.
Contact United Business Technologies to learn how managed print can improve your daily operations.