Worried About MFP Security? Try These Quick Tips

Submitted by Tech Support on Thu, 08/17/2023 - 11:23
touchscreen of an MFP with security card reader

Multifunction printer security has never been easy--and it's not getting any easier, either. Fortunately, there are ways to simply and consistently improve your approach. You just have to know where to look!

The Value of MFP Security

These days, security problems are such a big part of life that printers are literally built to face them. The best makes and models, such as HP multifunction printers, have functions and features designed to prevent vulnerabilities, catch issues, and support your wider security approach.

But you can't rely on your printer to do all the work itself. The truth is that MFP security must be a constant effort--and that's because the digital criminals are working just as hard.

In many cases, a hacker will start an attack by targeting your printer. That's not just because these devices are historically underprotected and therefore an easy way into your business; it's also because MFPs often store sensitive data on their hard drives and--worse--connect to just about every other machine on your network. If you leave this door open, digital criminals can take everything you have.

Fortunately, multifunction printer security helps you shut the door--just as long as you know where to start.

Tips for MFP Security

It's easy to feel overwhelmed when trying to protect your printers, data, and entire network. Here are a few simple tips to help you get started:

Don't Use Guesswork

Guesswork is pricey, time-consuming, and often ineffective. Instead, conduct a print audit or review to find out where your vulnerabilities are and how best to approach them. (Hint: Managed print services can help with that!)

Limit Access

Not every user needs to have the same level of access to your printer. This is especially true if you allow customers or guests to use your machine. There are plenty of ways to "lock down" MFPs, especially if you leverage user authentication and access control.

Think About Users

Remember that MFP security isn't all about software and machines. People can be your greatest strength or your biggest weakness, and the difference comes down to your print rules, training, and support. Remember to make employees feel empowered and responsible for helping protect your print environment.

In conclusion, multifunction printers can be a big target--but the right security solutions set you up to defend them and your entire business.

Contact us today for help making MFP security easier than ever!