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Office Equipment Security is More Important than Ever

workers on laptop, security icons overlay

We lock our servers and secure our networks—but what about our printers and copiers? These often-overlooked devices can store, transmit, and even archive sensitive information. Without proper security protocols, your office equipment could be a gateway to a serious data breach.

Many organizations focus their cybersecurity efforts on computers and cloud systems, overlooking the fact that modern printers and multifunction devices are essentially computers themselves. Left unsecured, they can become easy entry points for hackers looking to exploit weak links in your infrastructure.

When was the last time you thought about your printers? If things are working, probably never. But unmanaged print environments are often full of inefficiencies—redundant devices, excessive supply orders, or machines that constantly break down without anyone tracking why.

These issues don’t just create frustration; they lead to wasted time, higher costs, and unnecessary IT involvement. The bigger your team—or the more locations you manage—the harder it becomes to keep tabs on everything manually. That’s where Managed Print Services (MPS) software comes in.

Buying office equipment? Look beyond the price tag

When budgets are tight, it’s tempting to choose office equipment based solely on cost. But the cheapest option up front often costs more in the long run. What looks like a deal today may turn into a constant source of frustration a few months down the line.

What price doesn’t always tell you

A low price tag can mean:

When Outsourcing Print Slows You Down

Outsourcing print jobs is common—but it’s not always the most efficient choice. Delays in turnaround, last-minute changes, and communication hiccups can add up to missed deadlines and rising costs. If you’ve ever had to wait days for a reprint or been forced to accept errors because of tight schedules, you’re not alone.

The Hidden Security Risk in Your Office? Your Printer

When it comes to cybersecurity, most teams focus on endpoints like laptops and mobile devices. But there’s one common piece of equipment that often flies under the radar: the office printer.

Printers aren’t just printers anymore

Modern multifunction printers (MFPs) are networked, data-rich, and powerful—more like computers than simple copiers. That means they can store sensitive information, connect to cloud services, and interact with your network in complex ways.

If left unsecured, they become an easy target.

Why Managed Print Matters More When Your Team's Hybrid

As hybrid and remote work models become the norm, managing the logistics of office printing gets increasingly complicated. It’s not just about toner levels anymore—it’s about keeping workflows consistent, secure, and cost-effective across locations. That’s where managed print services (MPS) come in.

Two people fitting puzzle pieces together

Buying office equipment is more than just a transaction—it’s an investment in the productivity and efficiency of your team. Whether you’re upgrading existing tools or setting up a new office, choosing the right vendor can make all the difference. Here’s what you should look for when making your purchase.

Creating a presentation that grabs attention while conveying your message effectively is a skill every business professional should have. Whether you're pitching an idea to clients, sharing data with your team, or delivering a sales presentation, a visually appealing design can make all the difference. Here are some key guidelines to ensure your presentation stands out.

Multifunction printers (MFPs) are essential tools for many businesses, offering a combination of printing, scanning, copying, and faxing capabilities. However, their connectivity and range of features can also make them targets for cyberattacks. Here, we explore three key vulnerabilities of MFPs that every business should be aware of.

Have you ever stopped to think about how much time and money your business spends on printing? From running out of ink to dealing with paper jams, the frustrations add up. Managed print services (MPS) offer a solution that doesn’t just fix these issues—it transforms the way your business approaches printing.

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Blog

Office Equipment Security is More Important than Ever

Let Managed Print Software Handle What You Don’t Have Time For

Buying office equipment? Look beyond the price tag

What price doesn’t always tell you

When Outsourcing Print Slows You Down

The Hidden Security Risk in Your Office? Your Printer

Printers aren’t just printers anymore

Why Managed Print Matters More When Your Team's Hybrid

What to Look for in a Vendor When Buying Office Equipment

How to Make a Visually Appealing Presentation

3 Key Vulnerabilities of Multifunction Printers

How Managed Print Can Streamline Your Workflow and Save Money