Unclaimed print jobs left in device output trays, creating avoidable security and document handling risks
Device-Level Document Security
Protect Sensitive Documents at the Device
UBT helps organizations reduce risk and improve control with secure print solutions that make sure confidential documents are only released to authorized users.
In many workplaces, sensitive information is still left sitting in output trays, printed too early, or accessed by the wrong person. That creates unnecessary risk for organizations handling financial records, legal documents, HR files, healthcare information, internal communications, or client data.
Secure print helps close that gap.
Risks Secure Print Helps Reduce
What Secure Print Helps Prevent
Documents exposed in shared or high-traffic areas, increasing the likelihood of unintended disclosure
Unauthorized access to confidential information due to weak print controls or unsecured device use
Inconsistent printing practices across offices or departments, leading to operational inefficiencies and policy gaps
Excess waste from duplicate, accidental, or abandoned print jobs that drive up supply and printing costs
Limited oversight into print behavior, reducing the organization’s ability to improve security, consistency, and cost control
Network Print & Scan Risk Detection
Identifying network print and scan vulnerabilities
You can’t secure what you haven’t examined. Our security assessments surface vulnerabilities across your entire print and scan environment from exposed management interfaces and unencrypted print protocols to devices broadcasting sensitive configuration data to anyone on the network.
Discovery of all networked print and scan devices, including shadow IT and unmanaged endpoints
Scan-to-email authentication audit for SMTP AUTH deprecation readiness
Hard disk and data-at-rest exposure assessment
Protocol analysis: identification of insecure or legacy protocols (LPD, RAW port 9100, SNMPv1/v2, FTP)
Firmware version audit and CVE cross-reference for all discovered devices
Detailed vulnerability report with severity ratings and prioritized remediation steps
Threat Prevention
Risk Mitigation
Discovery is only the first step. We work alongside your IT and security teams to remediate identified vulnerabilities and implement lasting controls that keep your print environment secure as it evolves.
Our approach is practical — we prioritize the remediations that make the most material difference, and we configure protections that don’t break workflows in the process.
Secure Firmware Maintenance
Firmware patching and update management across managed device fleets
Port and protocol hardening
Disable unused services and enforce encrypted communications (IPPS, HTTPS, SNMPv3)
Hard disk encryption
Hard disk encryption enablement and end-of-life data sanitization procedures
Secure pull-print deployment
Secure pull-print deployment to prevent uncollected document exposure
User authentication
User authentication at the device (PIN, badge/proximity card, network credentials)
Integration with SIEM
Integration with SIEM and network monitoring tools for print event logging
Ongoing security
Ongoing security posture reviews as part of managed print governance
Simple Steps to Get Started
How It Works
Secure print solutions allow users to send jobs to the device, then release them only after authenticating at the machine.
That can include badge access, user credentials, passcodes, or other approved methods based on your environment. The result is a more controlled print process, better protection of sensitive information, and a more accountable user experience.
How Your Organization Benefits
Benefits for Your Organization
Less Waste
Only print what users actually release.
Better Security
Reduce the risk of documents being viewed by the wrong people.
Improved Compliance Support
Help align print practices organizational security expectations and industry requirements.
More Visibility
Track activity and support better oversight of who is printing what and where.
Better User Control
Create a more intentional, secure process without adding unnecessary complexity.
High-Risk Areas for Print Security
Where Secure Print Matters Most
Secure print can be especially valuable in legal offices, financial institutions, government agencies, education settings, associations, and any organization where printed information needs tighter control.
Get Started Now
Need better control over printed information?
UBT can help you identify the right secure print setup for your users, devices, and security requirements.
Frequently Asked Questions
Secure Print FAQs
How do I stop confidential documents from sitting on the printer?
Secure print holds the job until the right user is physically at the device and ready to release it. That helps reduce the risk of sensitive documents being seen by the wrong person.
What is secure print, exactly?
Secure print is a print workflow where users authenticate at the device before their document comes out. It adds a layer of protection that regular printing does not.
Is secure printing worth it for a small office?
Yes, especially if your team prints contracts, HR documents, financial information, or anything that should not be left in an output tray.
Can secure print reduce wasted paper too?
Yes. Jobs that are never released do not get printed, which helps cut down on abandoned documents and unnecessary waste.
Does secure print slow employees down?
Usually not. For most offices, it becomes a quick habit and is far less disruptive than lost documents or privacy issues.
What kinds of businesses need secure print the most?
Law firms, finance teams, schools, government offices, healthcare organizations, and any business handling sensitive data often need it most.
Can users release secure print jobs with a badge or PIN?
Yes. Many secure print setups let users release jobs with a badge, PIN, username, or other authentication method.
Can secure print work across multiple offices?
Yes. Secure print can be set up across multiple locations so users have a more consistent and protected printing experience.
Will secure print help with compliance concerns?
It can. Secure print helps strengthen document control by reducing exposure to unattended or misdirected printed information.
How do I know if my office has a print security problem?
If sensitive documents are often left on printers, anyone can walk up to a device, or you have no visibility into who printed what, it is time to review your print security.