Standalone vs. Multifunction Printers: Making the Right Choice for Your Business

Submitted by Tech Support on Thu, 07/31/2025 - 08:00

Choosing the right printer setup can impact your office’s efficiency, budget, and workflow. The main choice often comes down to a multifunction printer (MFP) that combines several capabilities in one device, or a standalone printer focused solely on printing. Understanding the advantages and limitations of each helps make the best decision.

What Does a Multifunction Printer Offer?

MFPs typically combine printing, scanning, copying, and faxing into a single machine. Many also include workflow integration features like cloud connectivity, mobile printing, and document management support. This all-in-one design can simplify office setups by reducing the number of devices, saving space, and centralizing maintenance.

Printing Reimagined: Microsoft's Modern Print Platform & Canon Print Assist

Submitted by Tech Support on Mon, 07/28/2025 - 16:16

Traditional printing often creates headaches for IT, from managing countless drivers to securing sensitive data and wrestling with legacy infrastructure. But a new era of printing is emerging, driven by Microsoft's Modern Print Platform and complemented by innovations like Canon Print Assist. This shift is about simplifying, securing, and optimizing a fundamental business process.

The Dawn of Driverless Printing: Microsoft's Modern Print Platform

Troubleshooting Your Production Printer

Submitted by Tech Support on Tue, 07/22/2025 - 17:38

Production printers are built for speed, precision, and high-volume output—but even the best machines encounter problems. Addressing issues quickly helps keep schedules on track, protects print quality, and prevents small glitches from becoming expensive repairs.

Recognizing Common Issues

Some problems occur more frequently than others. Staying alert to early signs can help you act before they impact deadlines:

  • Streaking or banding that affects image clarity
  • Paper misfeeds or jams disrupting workflow
  • Color inconsistencies causing brand or design mismatches
  • Error codes indicating hardware or software issues

Step-by-Step Checks

When something goes wrong, work methodically to isolate the cause:

Why Printer Security Continues to Be a Necessity

Submitted by Tech Support on Thu, 07/17/2025 - 11:36

Printers and multifunction devices are often overlooked in security planning, yet they process, store, and transmit sensitive information daily. Whether it’s a confidential contract, patient record, or internal financial report, unsecured print environments leave organizations open to both physical and digital risks.

Persistent and Evolving Threats

Modern printers are sophisticated networked devices with storage and processing capabilities similar to computers. This makes them susceptible to:

The Future of Managed Print in the Age of AI

Submitted by Tech Support on Wed, 07/09/2025 - 11:27

Artificial intelligence is no longer confined to software applications and data analytics—it’s now playing a central role in the way businesses manage their printing environments. Managed print services (MPS) equipped with AI capabilities are delivering new levels of efficiency, cost savings, and reliability. For organizations that depend on seamless document workflows, these advancements are quickly becoming essential.

Smarter Monitoring and Predictive Maintenance

Traditional MPS solutions track device usage and report errors, but AI adds a predictive layer. By learning from historical performance data, AI can detect subtle signs of wear, flagging potential issues before they become costly breakdowns. This proactive approach reduces downtime, keeps devices running smoothly, and ensures parts and supplies are ordered precisely when needed.

Why Law Firms Can Trust Canon’s uniFLOW Software

Submitted by Tech Support on Mon, 06/23/2025 - 11:24

In the legal industry, every single document matters. Whether it's a client contract, confidential brief, or time-sensitive filing, law firms rely on secure, trackable, and efficient document workflows. Canon’s uniFLOW software offers an integrated solution built to meet the unique demands of legal environments.

Here’s why legal firms across the country are turning to uniFLOW to streamline and secure their operations.

Secure Document Handling and Print Release

uniFLOW enables secure print release, ensuring that sensitive legal documents are only printed when the authorized user is physically present. This eliminates the risk of confidential materials being left unattended at shared devices—an essential feature in a profession where privacy is paramount.

User authentication via PIN, ID card, or mobile device keeps unauthorized eyes away from client information.

How AI Is Enhancing the Future of Production Print

Submitted by Tech Support on Mon, 06/16/2025 - 11:12

Production printing has always been about speed, precision, and efficiency. Now, artificial intelligence (AI) is taking these priorities to the next level—making high-volume print environments smarter, more reliable, and increasingly personalized.

Here’s how AI is reshaping the world of production print.

Smarter Automation and Quality Control

AI-powered systems can automate complex tasks like job setup, color calibration, and error detection. This reduces the need for manual intervention and speeds up the entire printing process. For example, AI algorithms analyze color consistency across prints and make real-time adjustments to maintain quality—helping to reduce costly reprints.

Strengthening Your Zero Trust Strategy: Is Your Print Infrastructure Secure?

Submitted by Tech Support on Thu, 06/12/2025 - 13:22

In today's evolving threat landscape, implementing a Zero Trust security model is paramount. However, print and document infrastructure is often an overlooked attack vector, potentially leaving your organization exposed. Canon's uniFLOW Online directly addresses this critical gap by seamlessly integrating secure printing and scanning into your Zero Trust framework without requiring any local software or services.

Don’t Leave Documents Behind: Physical Printer Security Tips

Submitted by Tech Support on Mon, 06/09/2025 - 11:10

Multifunction printers (MFPs) are a staple in most offices, but they’re also a potential security risk. While many organizations focus on cybersecurity, physical printer security often gets overlooked. The result? Sensitive documents sitting in trays, unauthorized access to scan or fax functions, and zero accountability for what’s been printed.

Here’s how to tighten physical security around your print environment before it becomes a liability.

The Risks of Uncollected Documents

One of the most common issues: printed pages left sitting in the output tray. It may not seem like a big deal—until someone accidentally picks up a document with sensitive financial data, HR information, or client records. For businesses handling confidential materials, this is a clear risk.

Why Managed Print Does Actually Make Sense for Small Businesses

Submitted by Tech Support on Mon, 06/09/2025 - 11:05

When people hear “managed print services,” they often think of large enterprises with sprawling fleets of printers. But small businesses can benefit just as much—if not more—from the efficiency, cost savings, and support that managed print brings.

Less Hassle, More Control

Even a few printers can become a headache to manage. Toner runs out unexpectedly, maintenance is hit-or-miss, and no one really knows who’s printing what—or why. Managed print services (MPS) remove the guesswork by centralizing support and automating routine tasks.

With MPS, you get:

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